Request for Tender – Website design, build and maintenance

Commissioning Party: Kenilworth Chamber of Trade

Published Date: 11th October 2019

Deadline for Submissions: 25th October 2019

Contract Awarding Date: 8th November 2019

Value: Contract value is not provided

Tender Description: Kenilworth Chamber of Trade wishes to have a new website designed and built. The website needs to provide basic information about the organisation, events and members.

There should be a simple shop function for buying membership and event tickets, alongside a password-controlled member area for members to manage their published information. A central consideration is user experience for members, non-members and administrative activities.

Alongside the core functions, the website will need to enable the management of the ‘Worthies Awards’ application and voting process. This requires an open entry process for nominees, with a public vote managed within the website functionality.

In addition to the design and build of the website, there is a requirement for on-going hosting and management of the website. The website must host a mailbox function, which is currently managed through the website and redirected accordingly. This would all be undertaken in support of the committee, which is a volunteer organisation.

The committee would like to have the new website available to the public by 10th January 2020. The site must work across all platforms.

Buyer Information: Kenilworth Chamber of Trade

FAO C Bates C/O Davidson Mahon Solicitors The Rural Innovation Centre Avenue H Stoneleigh Park Kenilworth CV8 2LG

Assessment Criteria: Tenders should include information to enable the committee to make an informed judgement, including examples of applicable work where possible. The committee will award the contract and their decision will be final.

The following considerations are important factors in the assessment of tenders:

• Quality of service • Technical capability • Quality of design • Ability to work within the relevant timeframe • Cost • Location of business • On-going maintenance commitment and capability.

The committee will accept joint tenders from more than one party however all tenders should have a lead contracting partner. Any further queries regarding the tender should be directed to the committee via chair@kenilworthchamber.co.uk